5 Reasons Your Business Needs a Virtual Number for WhatsApp Business

Last updated on October 13th, 2025 at 04:31 pm

Many businesses are looking for whatsapp business numbers that are not tied to a physical SIM. A virtual number for WhatsApp business offers exactly that—letting you run WhatsApp with virtual number features like multi-agent access, CRM integration, and enhanced professionalism. In this article, you’ll learn what is virtual number for WhatsApp, why virtual numbers for WhatsApp are growing, and how your business can implement a virtual WhatsApp business number to improve communication and trust.

A virtual number for WhatsApp Business is a cloud-based phone number that lets you use WhatsApp with virtual number instead of a physical SIM. For example, with a virtual business number, you can have whatsapp business numbers active across multiple devices, improve customer trust, automate responses, and manage messages via CRM.

However, managing business communication through a personal WhatsApp number can quickly become chaotic and unprofessional—especially as your customer base grows. That’s where a virtual number comes into play. It allows businesses to maintain a clear boundary between personal and professional messages, ensures multiple team members can respond to customers simultaneously, and provides access to advanced features like automation, analytics, and CRM integration. Platforms like FreJun make this transition seamless by offering reliable and scalable virtual number solutions tailored specifically for business needs.

How Can A Virtual Number For WhatsApp Transform The Way Your Business Communicates?

A virtual number for WhatsApp allows businesses to communicate more efficiently, professionally, and securely. Unlike traditional numbers, a virtual number can be managed across teams, integrated with CRM tools, and used simultaneously on multiple devices. It eliminates the need for physical SIM cards and ensures better customer service through automation, centralized communication, and real-time insights. Platforms like FreJun offer robust virtual number solutions that seamlessly integrate with WhatsApp, making customer interactions smoother and boosting response times, engagement, and conversions.

What is a Virtual Number?

A virtual number is like your regular telephone number. The only difference is that it is not tied to any traditional PSTN networks or landlines. Sometimes, it is called Direct Inward Dialing (DID) or Access Number. A virtual number for WhatsApp Business is a phone number that isn’t tied to a physical SIM card. Instead, it’s hosted in the cloud, letting you use WhatsApp with virtual number to separate personal and business contacts, access WhatsApp business numbers from multiple devices, integrate with your CRM, and maintain local‐presence in different regions—all without needing hardware.

A virtual number mainly uses the internet to connect to phone networks. The working of a virtual number is pretty straightforward – 

• The technology behind virtual numbers converts audio signals into data packets. 
• The data gets transmitted to a cloud-connected device
• A call automation software transforms this data back into audio signals. 

The best part about virtual numbers is that you can make or receive calls on any device of your choice. It could be a mobile phone, a desk phone, or even a softphone, etc. When you use a virtual number for your business WhatsApp account, you enjoy many perks and benefits. In the next section, we will look at 5 such powerful benefits.

Impact of Virtual Numbers on Business Efficiency

WhatsApp Business Trends in 2025

Trend	Impact on Businesses
AI Chatbots	Automates customer interactions and support
Multi-Agent Support	Enables multiple users to manage business conversations
E-Commerce Integration	Boosts sales with in-app product catalog
API Automation	Enhances workflow efficiency and customer engagement

Key Benefits of WhatsApp Business Number Being Virtual

• Better privacy – keep employee personal number private

• Multi-device / multiple agent support

• Local presence with virtual numbers in different regions

• CRM & automation integration

• Cost savings & scalability

5 Reasons Why Your Business Needs a Virtual Number for WhatsApp

There are numerous reasons why businesses should consider using a virtual number for WhatsApp. Here are 5 popular ones – 

Reason 1: It Provides a Local Phone Number for Customers in Different Countries

A local phone number can make it extremely easy for customers to reach you. This is mainly because they are more likely(and willing) to call a local number rather than an international one.  A local number generates a lot more trust among users than an unknown international number. This is quite important for businesses operating in multiple countries or that have a global customer base.

Besides the above reason, having a virtual number for WhatsApp can considerably boost the branding and professionalism of your business. It gives an impression to the users that you have a local presence in multiple countries, even though you are operating from a single country. 

Reason 2: Improved Call Routing and Prioritization

With the help of a virtual number, you can route your incoming calls to different agents or teams within your organization. For instance, calls from a specific country can be routed to an agent who speaks that particular language. Or customers with more urgent issues can be prioritized, and their calls can be sent to the high-priority support team. 

This will not only improve the efficiency of your customer service operations but also ensure that your customers are instantly connected with the right person to help them. Virtual numbers enable you to create multiple WhatsApp numbers for different departments. This allows customers to reach the right department instead of having to go through multiple channels to reach the right team. Long story short, there is an improvement in customer experience as you can handle multiple customer interactions together. 

Reason 3: Enhanced Tracking and Analytics

By linking WhatsApp to a  virtual number, you can track and monitor customer interactions. This will help generate valuable insights into your customer preferences and pain points. This, in turn, can be used to improve the overall customer experience. And that’s not even the best part. You can analyze customer interactions in real time, which is essential for identifying and addressing issues as they arise. 

For instance, if a large number of customers are calling about a specific issue, you can take immediate action before it balloons into something bigger. This will prevent any sort of negative publicity for your business. 

Virtual numbers can also be integrated with your CRM, thereby enabling you to track the customer journey and create tailored experiences for them, resulting in more upsells. 

Reason 4: Increased Flexibility and Scalability

By using a virtual number, you can add or remove phone numbers as and when needed. You can change the count based on the size of your customer base at that time. This means you can quickly adapt to any changes in customer demand and scale your customer service department as the business grows.

Additionally, virtual numbers also offer complete flexibility as far as the location of your customer service team is concerned. You have the ability to route calls to team members in any location, which is quite beneficial for businesses with a distributed workforce. You will not only be able to provide 24/7 customer support but also have a global presence, which can boost your image.

Reason 5: Potential Cost Savings

This is probably the most important reason to use a virtual number for WhatsApp. It offers tremendous cost savings as you are able to reduce most of the charges associated with traditional phone systems, such as long-distance charges, international calling charges, and the cost of maintaining a physical phone infrastructure.

Virtual numbers also reduce the cost of running your customer service team. For example, thanks to intelligent call routing, your calls will always be directed to the right agent who will be prepared to handle the customers better. This will eliminate the idle time of the agents, drive their productivity, and reduce the cost of maintaining the team. 

Improving Business Operations with Virtual Number

Conclusion

As businesses continue to embrace digital communication in 2025, adopting a virtual number for WhatsApp is becoming an essential strategy. Not only does it help maintain privacy, but it also boosts professionalism, improves customer trust, and supports global business expansion. With features like WhatsApp Business API integration and the ability to manage multiple communication channels, a virtual number is a smart choice for any modern business looking to enhance customer engagement and streamline communication.

Using a virtual number for WhatsApp can provide a range of benefits for businesses of all sizes. It is the most effective and probably the easiest way to improve customer service and drive growth in your organization. Now that you have a good understanding of the benefits of a virtual number for WhatsApp, the next step is to adopt virtual numbers for your business. This is where FreJun comes into the picture. We are a cloud telephony provider and one of the best virtual number providers in India who have helped hundreds of businesses scale their communication process. To know more about FreJun, Sign up for free. 

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Further Reading: 10 Frequently Asked Questions About How To Make Calls From India To The USA

Frequently Asked Questions