We, Frejun Inc(“we”, “us”, “our”), are the owners of software as a service offered under the brand FrejunHR(collectively referred to as the “Services” or “Software” as the context may require).
1. What Qualifies as Personal Information
You understand that our Software records the interview that you have using the Software / Service (“Conversation”). The recording of the Conversation is then used to generate notes using artificial intelligence technology and/ or human intervention (at our discretion), to be presented in the form of interview notes which is shared with the participants of Conversation.
For the sake of convenience and for the purposes of this Policy we shall also consider the information disclosed by you and the Participants, during the Conversation as Personal Information.
2. Applicability of GDPR
3. What Personal/ Non-Personal Information do we Collect?
When you get in touch with us through the ‘contact us’ section, subscribe to our newsletter or blog, or the customer support functionality on our website and / or Software, you would need to provide us with Personal Information such as your name, and e-mail address, designation and organization. When you create an account for using our Services we collect your email address, complete name, payment card details, calendar(Google Calendar, Outlook Calendar and other calendars), contacts and IP address. When you use the Software we collect your voice recordings, participants voice recordings, third party login credentials for the integrations and participant’s email addresses.We may also collect Personal Information when you use/ access our Services.
Website/Application and Social media accounts – We may also collect, store and use your Personal Information when you (1) access our social networking handles operated by us on Facebook, Twitter, Instagram and/or LinkedIn (2) share our blogs through facebook, twitter, google or pintrest (3) comment/ provide feedback/testimonials on such social networking handlesand (4) when you use your google or social media credentials to create an account or register for our Services.
Examples of Cookies We Use: Session cookies, First party cookies, Third Party cookies, Secure Cookies, HTTP-only cookies, Flash cookies, Zombie cookies.
The cookies will collect following information: • Location, IP address, First name, Last name of the user; • User sessions; • Clicks and scroll on the website; • User’s operating system, browser information, CPU, GPU; and • Information of Service Provider.
Will disabling the cookies allow users to use the website? We will not restrict the usage of the Software, Services or the Website if the cookies are disabled.
4. Accuracy of information
Please make sure that any Personal Information you share with us is accurate and upto date. If you are sharingany Personal Information on behalf of a third person, you should ensure that you are authorized to do so.
5. What do we do with your personal information?
We use the Personal Information for the following purposes:
(i) to provide you information about our offerings; (ii) to provide and maintain the Services; (iii) if we engage in a business relationship, we may use the Personal Information to provide you our offerings and to assist you in the event you need any additional support; (iv) for creation or development of business intelligence or data analytics in relation to our Services and/ or the offerings provided by us; (v) to assess queries, requirements, and process requests for products and Services; (vi) for client communication, billing and administration; (vii) to improve usability of the Services and for maintenance of Software; (viii) to process job applications (if you apply for a position with our organization); (ix) to prevent fraud and abuse; (x) to enhance the security of the Services; (xi) to ensure that content from the Services is presented in the most effective manner for you; (xii) to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you; (xiii) to maintain leads; (xiv) to run marketing or promotional campaigns; (xv) to create brand awareness; (xvi) to improve our offerings; (xvii) to provide you information that we may believe may be of your interest; (xviii) for internal record keeping; and (xix) to comply with our legal or statutory obligations.
We also collect and store meeting Participant information to fulfil our obligation to our customers and provide the Services.
If you wish to cancel your account or for us to stop providing you Services, or if we hold personal Information about you and you want it to be removed from our database or inactivated, please contact us at [email protected]
Legal Basis (for EU residents): We will not process your Personal Information without a lawful basis to do so.We will process your Personal Information only on the legal bases of consent[as provided in Art. 6 (1) (a) of the GDPR], contract [as provided in Art. 6 (1) (b) of the GDPR], or on the basis of our legitimate interests [as provided in Art. 6 (1) (f) of the GDPR], provided that such interests are not overridden by your privacy rights and interests.
6. Whom do we Disclose Your Data to?
We do not sell, rent, share, distribute, lease or otherwise provide your Personal Information to third parties, without your prior consent. Keeping this in mind, we may disclose your Personal Information in the following cases:
• Service Providers: We may share your Personal Information with the service providerswho work with us in connection with operating and maintaining the Services and/ or providing the Offerings.
• Merger or Acquisition: We may transfer your Personal Information if we are acquired by another entity, or if we merge with another company or transfer a part of our business, including the Services, to a third party. Any such third party or resultant entity that receives your Personal Information shall have the right to continue to use your Personal Information in line with the purposes set out herein.
• Legal and Regulatory Authorities: We may disclose your Personal Information in order to comply with our legal obligations/ court orders/ requests by Government authorities.
• Participants: the details and contents of the Conversation are shared with the Participants.
7. Transfer of Your Personal Information Across Borders (for EU Residents)
The Personal Information we collect (of EU residents) might be processed outside the EU and at secure centres at US and India. We collect and transfer Personal Information outside the EU in accordance with the provisions of the GDPR. If you have questions, please contact us as at [email protected]
8. How Long do we Retain Your Personal Information?
8.1 We endeavour to only collect only such Personal Information that is necessary for the purposes indicated here, and to retain such data for no longer than is necessary for such purposes. The length of time Personal Information is retained, and criteria for determining that time, are dependent on the nature of the Personal Information and the purpose for which it was provided/ collected.
8.2 Subject to this section, we will try to delete your Personal Information upon reasonable written request for the same. Please note, however, that there might be latency in deleting Personal Information from our servers and backed-up versions might exist even after deletion. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact [email protected]
9. Our Security Measures
We store your Personal Information on our internal servers, computer systems and workstations, located in India and the USand this information is accessible to our personnel across all our offices. Although we provide appropriate firewalls and protections, we cannot warrant the security of any Personal Information transmitted as these systems are not hack proof. Data pilferage due to unauthorized hacking, virus attacks, technical issues is possible, and we assume no liability or responsibility for it. You are required to be careful to avoid “phishing” scams, where someone may send you an e-mail that looks like it is from us asking for your Personal Information.
10. Your Rights (For EU Residents)
You have the right to request us to let you know what Personal Information belonging to you do we hold in our possession, right to have us rectify or modify any such Personal Information, right to have us erase/delete your Personal Information, right to restrict us from processing such Personal Information, right to object to our use of your Personal Information. If you would like to exercise ANY of these rights, please contact [email protected]
11. Links to Other Websites
12. Limitation of Liability
13. Governing Laws and Disputes
14. Changes to This Policy
15. Contact Us