How to Integrate ATS for Seamless Hiring Calls

Last updated on June 7th, 2025 at 05:46 pm

Recruiters are expected to move quickly, stay organized, and deliver a great candidate experience, all while juggling dozens of calls and updates. Applicant Tracking Systems (ATS) have become essential for tracking resumes, managing interviews, and keeping the recruitment process on track. However, when calling tools operate separately from the ATS, teams are forced to switch between platforms, dial numbers manually, and log conversations after each call. Without proper ATS phone system integration, this leads to lost time, scattered data, and unnecessary complexity in the hiring workflow.

Integrating your ATS with a dedicated calling solution is the key to solving this challenge. With the right integration in place, recruiters can initiate calls directly from candidate profiles, automatically log call details, and access real-time summaries all within the ATS. This not only streamlines daily operations but also ensures accurate documentation and better collaboration across teams. In this blog, we’ll explore the benefits of integration, walk through the setup process, and highlight how tools like FreJun make it easy to bring speed, clarity, and consistency to every hiring call.

Why Integrating ATS with Calling Tools Matters

Applicant Tracking Systems (ATS) help recruiters manage resumes, schedule interviews, and monitor candidate progress throughout the hiring pipeline. These systems are designed to streamline recruitment by keeping all candidate data organized and accessible. However, a common gap still exists in many workflows, the lack of smooth coordination between the ATS and the tools used for making hiring calls. When recruiters need to jump between platforms just to dial numbers or log conversations, it slows everything down. Manual calling and post-call note-taking not only waste time but also lead to errors and inconsistent records.

That’s where a solution like FreJun delivers real value. FreJun offers ATS phone system integration, allowing recruiters to make one-click calls, auto-log call details, and access AI-generated summaries all without leaving the ATS. This seamless setup eliminates repetitive tasks and ensures that every interaction with a candidate is tracked accurately. With FreJun, hiring teams can boost productivity, reduce manual work, and create a more efficient, error-free hiring experience from start to finish.

Benefits of ATS Phone System Integration for Recruiters

Integrating your ATS with FreJun brings immediate, practical improvements to how recruitment teams communicate and operate every day. Recruiters no longer need to waste time switching between tabs or manually updating records after every call. Instead, all communication becomes faster, more accurate, and easier to manage. 

• Faster outreach: FreJun’s one-click calling feature allows recruiters to dial candidates directly from their ATS dashboard. This eliminates the need to search for phone numbers or switch between tools, speeding up initial contact and follow-ups.
  
• Automatic call logging: Every hiring call made through FreJun is automatically logged within the ATS, including key details like call duration, timestamps, and conversation outcomes. Recruiters no longer have to worry about updating records manually.
  
• Improved candidate tracking: FreJun’s deep ATS integration ensures all communication, including notes, summaries, and call history, is instantly synced with the correct candidate profile, making it easier to manage and reference each interaction.
  
• Better collaboration: Hiring teams get full visibility into candidate conversations. FreJun provides access to shared call summaries and outcomes, so recruiters, coordinators, and hiring managers are always on the same page.
  
• Stronger candidate experience: With faster responses, fewer delays, and smoother scheduling, FreJun enables a more professional and personalized experience for candidates, which reflects positively on the employer brand.

Step-by-Step Guide to Integrating ATS with Calling Software

Integrating your ATS with calling software streamlines recruiter workflows by connecting communication tools directly to candidate profiles. With the right setup, teams can make calls, log interactions, and access call summaries all within the ATS. This improves speed, accuracy, and collaboration throughout the hiring process.

1. Choose a Compatible ATS

Start by selecting an ATS that allows easy integration with third-party tools. Popular options like Greenhouse, Lever, and Zoho Recruit offer robust APIs and plugin support. Choosing the right ATS sets the foundation for a smooth and flexible setup with FreJun.

2. Select FreJun

FreJun is designed to work seamlessly with modern ATS platforms, offering key features like one-click calling and automatic call logging. By choosing FreJun, you eliminate the need for switching tabs or manually updating records. The tool fits naturally into a recruiter’s daily workflow.

3. Connect ATS and FreJun with Phone System Integration

Once you’ve chosen your ATS, use FreJun’s plug-and-play connectors or open APIs to establish a secure connection. The setup is quick, with minimal tech support needed. This step ensures that your ATS and calling system can communicate in real time without data delays.

4. Map Candidate Fields

Make sure essential fields like name, phone number, and email are properly mapped between FreJun and your ATS. This mapping ensures that every call is logged against the correct candidate profile. Accurate syncing improves reporting and reduces confusion during follow-ups.

5. Run Test Calls

Before rolling out to your full team, make a few test calls using FreJun. Check whether call logs, timestamps, and AI-generated summaries are showing up correctly in the ATS. This step helps verify the integration and gives confidence before scaling usage.

6. Train Your Team

Once everything is integrated, guide your recruiters through FreJun’s core features within the ATS. Focus on how to make calls, view logs, and use AI-generated summaries effectively. Even a short training session ensures faster adoption and fewer errors going forward.

Features to Look For in a Smart ATS Calling Integration

When choosing an ATS phone system integration, it’s important to focus on features that improve speed, accuracy, and ease of use. Look for tools that offer one-click calling, automatic call logging, real-time syncing, and AI-generated summaries. These features save time, reduce manual work, and keep candidate communication organized.

• One-click calling: Initiate calls directly from candidate profiles without leaving the ATS interface, reducing context switching and saving time.
  
• Automatic call logging: Every call is automatically recorded with details like time, duration, and outcome no manual entry needed.
  
• AI-powered call summaries: FreJun uses AI to generate summaries after each call, ensuring recruiters can quickly recall key points during follow-ups.
  
• Real-time sync with candidate status: Any updates or actions taken during the call are instantly reflected in the ATS, keeping records accurate and up to date.
  
• Full access to call history: View past interactions, notes, and recordings from a single location to support collaboration and continuity.
  
• Quick integration with popular ATS platforms: FreJun integrates easily with systems like Greenhouse, Lever, and Zoho Recruit no heavy tech setup required.

How FreJun Helps Recruiters Work Smarter

FreJun is more than just a calling tool, it’s a complete productivity platform built specifically for modern recruiters. Designed to improve speed, accuracy, and team collaboration, FreJun simplifies communication at every step of the hiring process.

• Make calls directly from the ATS with phone system integration: Recruiters can place calls instantly from candidate profiles without switching tabs or using external dialers, saving time and improving focus.
  
• Log calls automatically: Every call is recorded with details like time, duration, and outcome, removing the need for manual data entry and ensuring consistent tracking.
  
• Get AI-generated notes and summaries: After each conversation, FreJun provides intelligent summaries that help recruiters quickly recall key points without writing lengthy notes.
  
• Access all communication in one place: FreJun consolidates call history, notes, and updates into a single dashboard within the ATS, making it easier to manage and review candidate interactions.

With FreJun’s seamless ATS integration, recruiters spend less time on admin work and more time doing what matters most: connecting with top talent and making better hires, faster.

Key Takeaways

Integrating your ATS with a smart calling solution featuring phone system integration like FreJun brings structure and speed to everyday recruiting tasks. Instead of juggling multiple tools, recruiters can make calls, log details, and view summaries all within a single platform. One-click calling eliminates time-consuming steps, while automatic logging ensures no detail is missed. This level of automation not only reduces manual work but also keeps every candidate interaction documented and easy to access, creating a cleaner and more efficient hiring process.

Beyond operational benefits, this integration improves the overall hiring experience for everyone involved. Candidates receive faster follow-ups, fewer scheduling delays, and more professional communication. Meanwhile, recruiters gain complete visibility into every conversation through AI-powered summaries and real-time updates in the ATS. The result is a more collaborative, data-driven workflow that helps teams move faster and make better hiring decisions. With a tool like FreJun, hiring calls become seamless, trackable, and aligned with your recruitment goals.

Final Thoughts

In modern recruitment, efficiency isn’t just a bonus, it’s a necessity. As hiring volumes grow and candidate expectations rise, recruiters need tools that help them move quickly while staying accurate and organized. Relying on manual calling, switching between systems, or logging call details by hand slows teams down and increases the chance of errors. That’s where integrating your ATS with a smart calling platform makes all the difference.

FreJun brings everything together in one seamless workflow: calls, summaries, notes, and logs all inside your ATS phone system integration. Recruiters no longer need to waste time updating records or hunting for past conversations. With features like one-click calling, AI-powered summaries, real-time syncing, and complete visibility, FreJun helps recruiters focus on what matters most: building strong relationships with top talent. Whether you’re a small team or a large enterprise, FreJun is the calling solution that transforms your ATS into a smarter, faster, and more connected hiring engine.

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Further Readings – Call Recording and Transcription: What JusCall Lacks That FreJun Offers

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