Meetings, Scheduling Tools

Top 10 Scheduling Tools for Your Business Calendar in 2020 – Delegate the Mundane & Focus on What’s Important

top 10 scheduling tools

Meetings and events are an indispensable part of any organization. Though immensely valuable, it cannot be denied that scheduling them can be time-consuming ­— time that could have been spent preparing for those events. Scheduling tools assist here by handling mundane tasks like organizing meetings, following-up, and sending reminders, among others.

However, not all scheduling tools have efficient features. A robust scheduling tool must be easy to use, integrated with the calendars and collaboration tools, cross-platform compatible, customizable, and overall valuable.

To prevent the endless spiral of searching for the best tools, we have curated a list of top 10 scheduling tools for Google Calendar with their basic features and pricing details.

Top 10 Scheduling Tools for Your Business Calendar

scheduling tools

1.  Doodle

Basic Features: Integrates with Google Calendar and Outlook Calendar.

Syncs appointments, schedules, events, and manages meetings using polls.

Platform:  Web, iOS, and Android.

Pricing: Starter- $4/user/month, Pro- $6/user/month, Team- starts with $30/5 users/month, Free Trial

Doodle is an ideal scheduling tool for saving time and energy. The most distinct feature of Doodle is its poll option. Users create a poll with available meeting dates and times. The poll is set up on the MeetMe page, and the team members can access it. Meetings are decided based on the availability of members. Users can create a public poll too, where individuals can request a meeting with them. 

Premium features like custom themes, branding, and subdomain, automatic reminders, ad-free, SSL encryption, along with other features. Doodle offers Enterprise Plan, too, whose pricing details are available upon contacting them. 

2.  Calendly

Basic Features: Integrates with Google Calendar, iCal, Microsoft Office 365, Outlook, Intercom.

Schedules unlimited events with personalized Calendly link.

Automates email notifications.

Platform: Web & Google Chrome extension.

Pricing: Free Basic Plan, Premium- $8/user/month, Pro- $12/user/month.

Calendly is one of the handiest scheduling tools with a clean and easy-to-use interface. Users create their calendar in Calendly by entering their available meeting dates and times. A link is generated, which can be sent to other team members. Team members can choose their preferred time, duration, and location.

Packed with powerful integrations, Calendly is a good option for scheduling meetings with external members like clients and prospects. The paid plan includes additional integrations, custom branding, and notification features.

3.  Acuity Scheduling

Basic Features: Open API, unlimited appointments. (available with free plan)

Integrates with Google Calendar, Outlook 365, and other calendars.

Integrates with email and video conferencing tools.

Supports Paypal, Stripe, and Square.

Embeds in websites and social media sites.

Platform: Web, iOS, Android.

Pricing: Free Plan for individuals, Emerging Entrepreneur- $15, Growing Business- $25, Powerhouse Player- $50. Free trial available for all paid plans.

An easy-to-use scheduling tool, Acuity Scheduling manages users’ schedules from start to finish. Users set their available timings and clients can book their own appointments. The immediate step after a booking is a custom form that clients fill out and submit after writing relevant details.

Along with scheduling meetings, Acuity Scheduling also provides flexibility in managing user accounts and billings. It is an all round scheduling tool.

While a free version is available, it has limited features. All paid plans come with excellent integration, syncing, payments, and branding features.

4.  Assistant.to

Basic Features: Integrates with Gmail and Google Calendar.

Schedules meeting date, time, location, and duration.

Integrates with Hangouts, GoToMeeting, UberConference, Join.me, ReadyTalk, etc.

Email notifications.

Platform: Web & Google Chrome Extension.

Pricing: Free

Assistant.to works best for organizing one on one meetings over emails. It starts its work from Gmail itself. When scheduling a session with team members or clients, users can set up their preferred date, time, duration, and location. Assistant.to composes this information like an email and sends it to the recipients. The recipients can choose their preferred availability option, and a meeting is fixed. Once the schedule is confirmed, Assistant.to notes all the relevant details in the user’s calendar.

Its seamless integration with Gmail and Google Calendar makes scheduling highly convenient.

5.  ScheduleOnce

Basic Features: Schedules date, time, location, and duration of the meeting.

Integrates with Google/Office 365/Outlook/iCloud Calendar, Gmail, Zoom, Zapier, Salesforce, GoToMeeting, Infusionsoft, Websites, etc.

Supports multiple users with multiple calendars.

Custom branding, themes, notifications, links, and forms.

One time links, group sessions, multiple event types, time zone support.

Platform: Web-only.

Pricing: Starts at $15/month for three users, $10/month for 4-100 users, pricing detail upon contact for 101+ users, 14-day Free Trial

An incredible scheduling tool for individuals and teams, ScheduleOnce helps users connect easily with their clients or prospects. Users can create their scheduling scenarios with multiple calendars and embed them on their websites. Anyone who wants to get in touch with them can book their time slot. The bookings are automatically synced to clients’ and team members’ calendars.

ScheduleOnce is a useful asset for sales teams wherein it lets prospects schedule a meeting from their first point of contact, itself. This action helps them qualify faster through the sales funnel.

You may also check InviteOnce, by OnceHub.

6.  Pick

Basic Features: Automatic schedule booking of team members

Integrates with Gmail, Google Calendar, and Outlook 365.

Platform: Web-only.

Pricing: $9/month

Pick is an easy-to-use scheduling tool that lets users set their availability and invite team members by sharing the custom URL. The team members pick their preferred date and time.

As Pick easily integrates with Gmail and Google Calendar, it automatically scans the team members’ calendars and sorts out a list of available timings.

7.  Meeting.gs

Basic Features: Unlimited meeting schedulers, custom branding, meeting reminders, follow-ups, unlimited invitees, custom URL.

Integrates with Google Calendar, Skype, Hangouts.

Platform: Web, iOS, Android, Outlook, Chrome extension.

Pricing: $12/month/organizer or $129/month/year

Users of Meeting.gs can create a meeting page with their availability details like date, time, duration, and location. They get a unique URL, which can be shared with the participants. After confirmation, the meeting is automatically noted in the participants’ calendars. All the forthcoming meetings and their relevant details are shown in a dashboard.

Along with scheduling meetings, Meeting.gs also includes the feature of taking agendas and meeting notes and sharing them with the team members.

8.  FreeBusy

Basic Features: Unlimited participants, custom link, poll options, software-based encryption, SSO.

Integrates with Google Calendar and other calendars, Skype, Zoom, GoToMeeting, etc.

Platform: Web, Outlook plugin, Chrome extension.

Pricing: Personal- Free, Professional- $4/user/month, Business- $12/user/month, Enterprise- $20/user/month.

FreeBusy lets users create a meeting, set up their availability, and add team members or clients. The participants choose their preferred timings from the list of available dates and times.

Users can also send a custom URL to the participants and request a meeting. The participants can either accept or reject the meetings.

FreeBusy comes loaded with many integrations and hence is useful for both internal and external use. The Professional, Business, and Enterprise plans boost additional features.

9.  YouCanBook.Me

Basic Features: Custom URLs, booking pages, booking forms, and branding.

Automatic reminders & follow-ups, optimized for mobile, multiple bookings per slot.

Integrates with Google Calendar, Zapier, Gmail, Stripe, etc.

Platform: Web-only.

Pricing: $10/calendar/month, Free trial available

The name itself is self-explanatory. YouCanBook.Me allows users to set up their available dates and times. Participants can schedule a meeting by booking available timings. YouCanBook.Me is a simple yet powerful tool for scheduling meetings.

Its integration with Google Calendar lets it automatically sync bookings made by participants. YouCanBook.Me is a powerful scheduling tool for individuals and team members. Users can also create custom URLs, custom booking pages, set up different booking forms,

10. X.ai

Basic Features: AI scheduling assistants, unlimited meeting, unlimited meeting types, instant network scheduling.

Integrates with Google Calendar, Chrome, iOS, and Slack.

Platform: Web.

Pricing: Free plan with basic features, Individual Plan-$8/month, Team Plan- $12/seat/month

X.ai adds a personal touch to its scheduling features through its AI assistants, Amy and Andrew. For setting up an event or a meeting, users need to CC Amy or Andrew’s email address. They will take care of all further communications until the event.

Even with the free plan, users can schedule unlimited meetings, connect their calendars, and use other integrations. The Individual and Team Plans have additional features and integrations.

Conclusion

Workspaces today thrive in conversations and connections. Meetings, webinars, events, and appointments are a great way to grow networks and build relationships. Scheduling tools play a significant role in setting up these events without wasting time and effort.

What is your favorite scheduling tool? What features are your favorite? Let us know by commenting below.

For efficient meetings, you can check out the following articles-

The Definite Guide for First-Time Managers to Conduct Successful Meetings – Nail That Meeting!

6 Simple and Effective Tips to Improve Minutes of the Meeting (with Free Templates)

Best AI tools for Salespeople in 2020


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